Leveraging SharePoint technology through SharePoint Consulting

SharePoint services comprise of a multipurpose set of web applications which is supported by a common technical platform. These services provide many features related to an intranet such as content management, tools for collaboration, browser-based management & administration, document management to name a few. Many organizations today are now using SharePoint service to be more effective in connecting people and information through collaborating with workspaces, team, or projects sites.

SharePoint provides various management tools to help organizations manage various important tasks like data backup, security and more, but sometimes organizations experience some problems in implementing these tools and applications. The employees sometimes require more understanding and knowledge on SharePoint to use it to the maximum. This is where, SharePoint consulting becomes an absolute for a smooth running of the processes.

Every organization or business has its own unique requirement at different stages of SharePoint applications and tools. SharePoint consulting experts understand the specific situations and nature of your business domain and offer training and consulting to the users.

Saviance provides SharePoint Consulting : -
It is believed that SharePoint is very complex to understand. Unless you have a deep understanding and training on working with SharePoint environment, it will become difficult to perform and yield better results. For that purpose SharePoint consulting becomes indispensable. To use SharePoint effectively as a tool SharePoint Consulting and Training is always required because that is never included in the SharePoint license fee. Saviance expert consultants give you hands-on training and SharePoint consulting on various features like SharePoint 2010 to 2013 migration, Business Intelligence solutions and Social sites & My sites.

How SharePoint Workflow helps in document management

Workflow is the automated process of the documents through a sequence of actions or tasks that are related to a business process. Workflows can be used to consistently manage common business processes within an organization by attaching business logic to documents or items in a SharePoint list or library.

If you are using SharePoint for document management you need to have workflow. The SharePoint management feature helps you to manage your documents efficiently and to achieve that purpose you need to use SharePoint workflow because it helps in streamlining the cost and time required to coordinate common business processes, such as project approval or document review and managing and tracking the human tasks involved with these processes.

The most important solution for document management that SharePoint has ever built is Document Management Workflows. SharePoint Workflow are added to a document library to manage a group of people working together within a company. This tool allows members of the group to complete various tasks that need to be done by different individuals on the same document like approval tasks, send email alerts to the participants with task instructions and a link to the document to be approved and so on. While the workflow is in progress, the workflow owner and the workflow participants can check the Workflow Status page. When the tasks are completed by the participants, the workflow ends, and the owner is automatically notified about it.

Types of documents that are usually processed in a SharePoint Document Management Workflow are:

• Accounts Payable Documents: Invoices, Bills
• Accounts Receivable Documents: Terms of Sale, Credit Card Authorization Form
• Legal Documents: Contracts, Personal Documents

SharePoint 2013 for Project Management

SharePoint 2013 has many updated and important features among which project Management is a key feature. Project 2013 and SharePoint 2013 together make managing projects easier and more collaborative.

The new capabilities in SharePoint 2013 make it an awesome platform for project collaboration and Project 2013 feature provides improved 2-way sync with SharePoint 2013.  

SharePoint 2013 has made project management easier for any user who needs to collaboratively manage a project or participate in a project team. The SharePoint Project Management feature empowers both the new and the experienced user to handle both, the light projects using the new project site template and features, and more sophisticated management projects, integrating SharePoint 2013 with Project Server 2013. It can provide any project manager with an easy, efficient way to coordinate resources, track tasks, manage team members and communicate with stakeholders about projects in real time across their organization. 

It gives you a great approach to managing projects and project information efficiently. Users can use SharePoint as a project management information system (PMIS) including developing SharePoint project sites and team sites, working with out-of-the-box SharePoint functionality for managing project-related information, building document libraries, integrating Microsoft Office and Project Server software, building workflows and much more.

The SharePoint project management in SharePoint 2013 is an indispensable tool for every project manager and helps to make better decisions, makes communication more effective, and increases project success by lowering costs and improving operational efficiency.

SharePoint 2013 – A Comprehensive Solution to the Healthcare Industry Users

Upgrading from SharePoint 2010 to SharePoint 2013 can do a world of good for people in all sectors, whilst it can be more so beneficial for those in the healthcare industry. Document collaboration, one of the core tasks of an organization, is made easy as the base structure is the same for both the versions – SP 2010 and SP 2013. However, SharePoint 2013 brings to the table some significant changes, which offers a better experience to users. The drag-and-drop option and the option to edit metadata in the datasheet are a couple of notable changes you will find in SharePoint 2013.

Microsoft SharePoint 2013 can benefit the healthcare industry users in a lot of ways. The newly enhanced search option displays a list of related search terms when you type in your search query, which is really appreciable. Moreover, it displays how many times a particular item or search query has been viewed by the other users.

All in all, SharePoint 2013 helps the healthcare industry users in two main ways: one is that, it lets you streamline your content and manage it effectively. And, it lets you connect with people in different industries and share invaluable knowledge.

Simply put, with their latest version, SharePoint developers have ensured that any user can turn convert raw data into productive data and manage it effectively without any assistance from the IT team. Best of all, it also makes it possible to respond to business queries instantly, which is one of the key responsibilities of an organization.

How to secure SharePoint environment

Generally, organizations find it difficult to control the SharePoint management system which is required to meet the critical management challenges like- control site sprawl, and view and edit permissions easily across entire SharePoint environments. It equips organizations with the deftness and control required to easily meet these critical management challenges in SharePoint Application Development.

SharePoint management is needed

1. To manage information governance and security policies on risk-defined content.
2. To provide an easy control on settings, configurations, and security policies at any SharePoint object level.
3. To move, copy, and restructure SharePoint apps, content, sites, and topology within or across environments 
4. To automate the deployment of customizations and configurations within or across SharePoint farms.
5. To replicate content, configurations or security settings across SharePoint environments.

Developing SharePoint apps

SharePoint application development is easier with SharePoint 2013 which gives a strong development platform for building solutions and apps addressing different requirements and fulfills the needs of businesses. The SharePoint platform enables you to develop applications that have the following features:

• Scalable- SharePoint allows you to add applications and features as needed to meet growing demands. 
• Collaborative- this feature of SharePoint allows you to create workspaces where people share ideas, documents, and other important documents.
• Content-driven- SharePoint allows you to create and publish content that is customized according to the needs of the users.

Empower your enterprise with SharePoint Solutions from Saviance

SharePoint is a customizable, collaborative web application. Organizations use SharePoint to create websites, corporate intranets, and as an effective tool for custom database storage, ticketing systems, document management and much more. Microsoft SharePoint is not only a development platform, but also a fully featured website application. You can easily install SharePoint application on the server, and have the site running in no time.

Saviance provides SharePoint solutions which are built to

• Lower IT cost
• Enable advanced collaboration
• Deliver higher-quality services for SharePoint users

Our team of experts works on development of SharePoint applications in order to enable our clients to acquire maximum advantage upon minimum investment. Saviance has a pool of experienced SharePoint professionals who undertake extensive SharePoint Application Development for our clients to provide them with easy solutions customized to their needs.

SharePoint provides solutions which help organizations to work efficiently on Microsoft Windows network. It has the ability to integrate directly with Active Directory and can be easily customized on the web applications. It is a powerful platform that helps in the functioning of the corporate intranets more effectively.

Use SharePoint for Content Management

There are various SharePoint service offerings like Consulting, Implementation, Applications and Solutions set which provide organizations opportunities to leverage management strategies and cost effective business tools.

The SharePoint management system provides various tools to help organizations to organize, discover, build and manage business processes more smoothly and efficiently and to manage various other important tasks like data backup, security, facilitate knowledge sharing and managing of digital assets.

Enterprise Content Management (ECM) is one such offering in SharePoint which relates to Document Management, Records Management and Compliance and Rich Media Management.
Companies find it difficult to deal with and mange lots of data. They spend an inordinate amount of time searching for required data and putting it to good use. ECM in SharePoint helps the organizations with their document management needs and saves their valuable time.

Advantages of Using SharePoint to Manage Content

• Content is placed in a central repository. Authors are encouraged to store all content in the repository
• Authors can search, sort, and filter existing content
• Content is locked while being edited
• Metadata can be leveraged at a document level
• Metadata for graphics/media is available
• Version history is maintained (major and minor plus comments)
• Easily manage documents and help ensure integrity of content
• Take file sharing to a new level with robust storage capabilities
• Reduce the complexity of securing business information

Implementation of SharePoint integration in industries

Microsoft SharePoint 2013 is set to create a revolution in creation, management and organization of data in all exponentially growing industries. Since most industries have tie ups with one other such as production companies with distributors, healthcare industry with insurance companies etc. and most importantly all industries have a connection with the users, it’s become essential for real time updating of data, digitalization of documents for easy access by all departments within the organization, outside associates and users and also for easy indexed searching of the vast database which is exactly what Microsoft SharePoint 2013 can provide.

In case of health industry SharePoint integration can provide a framework to create cost effective, secure and organized database solution. An intuitive user experience increases productivity and ease of use of the platform. The most challenging task of healthcare which is maintenance of a coherent record of patient history starting from the time of the first checkup of a patient can be achieved by SharePoint’s compliant records management feature. The secure nature of Microsoft SharePoint 2013 allows easy maintenance of patient confidentiality which is a very big aspect of healthcare in US.

Maintenance of electronic medical records allows easy access to lab reports by doctors as well as patients minimizing treatment delays. All kinds of clinical content such as medical images, document images, forms, text documents, voice session recording, and emails can be effectively handled using SharePoint integration  Implementation of SharePoint integration in healthcare or any other industry enhances productivity of every department within the organization, makes it easy for management of the vast data, and trouble shooting of any problem within the organization as SharePoint maintains logs of all data input and accessed.

Benefits of using SharePoint 2010 Workflows

SharePoint 2010 solutions provide a powerful workflow feature which helps in improving business processes. It enables organizations to optimize communication and time spent by employees involved in different business processes.

The SharePoint workflow makes business processes more efficient and quick by managing and tracking ‘human tasks’ involved with the process and providing a record of the completed process. Organizations use this workflow feature to manage document creation, expense reporting, employee vacations and more.

The number of human tasks involved in business processes can slow down the speed and quality of decisions. This feature automates and manages this ‘human workflow’ efficiently. This automation results in increased speed, overall effectiveness of the interactions and a reduction in errors.

Benefits of using the SharePoint 2010 Solutions

The primary benefits of using workflows are to facilitate business processes and improve collaboration.

• Approval -   helps in guiding a proposed contract among members of an organization seeking an approval
• Expense reporting -   manages the process of submitting an expense report and associated receipts, also helps in reviewing, approving, and reimbursing
• Technical support -  manages the progress of technical support given to customers, routed to technical experts, resolved and added to knowledge base
• Interviewing -  manages the process of interviewing a job candidate, including scheduling interview appointments, collecting interview feedback, making that feedback available to subsequent interviewers and facilitating decisions
• Content publishing -  manages the approval of the publication of content on the Internet

Share Point 2013 Workflows

Are you looking to set up a SharePoint-friendly website? Well, we would say building a SharePoint website can help in a number of ways:

• The structure and site navigation can be easily altered by the admin. This comes in handy when a user wants to add a new course or an event to his/her website
• Helps save money on website hosting
• Even a newbie, with no technical knowledge, can easily make changes in his/her SharePoint website

SharePoint workflow makes your tasks much simpler by allowing you to design workflows without writing custom codes for your applications. Examples of creating workflows can range from creating tasks such as sending notifications to reviewing a document, reviewing and approving it, and more.

The latest version, SharePoint 2013 workflows brings in newly improved features, which are much more beneficial and advanced than its sister versions. The workflow engine is one of the most notable changes. SharePoint 2010 was using Windows Workflow Foundation 3.5 whereas SharePoint 2013 uses an improved Windows Azure Workflow. The other added enhancements include:

• Easy tracing and monitoring
• Instance management
• Organized service reliability
• Completely Declarative Authoring
• Elastic Scale
• Service Bus Messaging and REST
• Multi-Tenancy and High density

The other major improvements in SharePoint Designer 2013 include some amazing features that can help you build your workflows much easier. They are:

• Newly added visual development tools
• The ability to create/add applications without writing custom codes
• Additional building blocks such as App Step, Stage, and Loop

SharePoint by Saviance Meeting Enterprise Demands

In the last few years Microsoft’s SharePoint has evolved to meet wider range of enterprise demands like collaborations, business process management, intranets, portals, business intelligence and content management. SharePoint promises to store all of a company’s information centrally in an organized manner.

The question is why to use or even consider the use of SharePoint for Electronic Document Management when there are hundreds of content management solutions in the market. There are many homegrown content management solutions that one can opt for. The one thing common in all of them is they create another island of data and they require another system to log into to gain access. SharePoint is different in that way; it provides the ability to bring all of the information an employee needs into one focus. The foremost reason to choose SharePoint would be its versatility of storing different types of data. SharePoint developers would agree that SharePoint is pretty much about lists since it is where the data is stored

SharePoint’s vast set of features includes enterprise content management, search, blogs, wikis, social networking and collaboration and business process management.

Benefits of the SharePoint content management system to publish content on the website are:

• Content owners can update their own content without depending on the webmaster.
• Provides consistent navigation, resulting in better experience for the visitors
• Allows for quality control. Through workflow, different users are assigned different roles to deal with ensuring accurate and up-to-date data.
• Branding is assured through consistent use of logo and brand related elements

 

Storing data in SharePoint is only half challenge; securing it such that it is not accessible without user permissions is the other half. Employees can be allowed to freely contribute content, but need to made aware of the sensitivity of the documents. Ground rules can be set involving them in the responsible task of securing the data.

SharePoint Solutions by Saviance for Public Sector

Today, one of the biggest challenges faced by Public Sector organizations is to secure their data and their clients’ data, which includes a whole lot of sensitive information. Any loss or alteration of the database, either by an internal or an external source, can result in a huge loss to the company as well as to the customers. So it goes without saying that if you run a corporate, bank, or a financial institution you certainly need a highly reliable web application platform to secure your confidential data and safeguard your business transactions. SharePoint solutions is one such platform that can help you save your time, money and help reduce the complexity of the entire maintenance process, and create a highly scalable environment.

If you aren’t aware, check out some of the key benefits of SharePoint public sector:

• Number one, it helps cut down your expenses and reduces the complexity of the maintenance process – By maintaining multiple products using a single infrastructure or software, you get more clarity of what you do. Moreover you save a considerable amount of cost on your support staff expenses.
• Reduce your product development expenses – By using .NET Framework and a built-in MS Office Suite, the learning curve and the development cost of your products is greatly reduced.
• Improves employee efficiency – By integrating self-service Web publishing, you can improve the efficiency of your overall workforce, which in turn would result in an increased productivity.

Above all, SharePoint solution offers some useful features:

• Data Consolidation – helps increase ROI
• Synchronize Content, by which you get real-time access to business partners and customers irrespective of their location
• Additional storage space which lets you save time on creating backup for your data
• Cyber Security – Secures critical data with the highest level of security
• Cloud Computing – take advantage of the Cloud

Saviance as the Annual MBE Partner Sponsor for NMSDC

Saviance is the Annual MBE Partner Sponsor for the upcoming Business Opportunities Expo 2013 being held on 19-20 June 2013 at New York Marriot Marquis. This year marks the 40th year of The Council and the Expo’s theme, The Minority-Majority: A New Value Proposition, explores the impact of a multicultural America on minority business development. It reflects the changing demographics in America and the influence this population on the consumer marketplace. And with Saviance as one of the leading Annual MBE Partner Sponsor, our team members will get the opportunity to network with Fortune 100 and 200 companies.
To learn more about the NSMDC Business Opportunities Expo 2013, please visit: http://www.nynjcouncilexpo.com/

SharePoint Solutions 2013

Since its launch, SharePoint 2013 has been touted as one of Microsoft’s biggest releases ever. That’s great for new users, but what about its cousin version – SharePoint 2010, which most people have embraced and appreciated? Is SharePoint 2013 better than SharePoint 2010? Is it time for an upgrade? Read on, you’ll find the answers.

Recently, we got a chance to review SharePoint 2013. After having reviewed it, we unearthed some really interesting points about SharePoint 2013. We’d like to discuss it in this post:

One great thing about SharePoint 2013 is, it brings to the table some wonderful features of SharePoint 2010, plus some exciting extras too. The following are the existing features that have been retained from SharePoint 2010: Access Services, Search Services, Excel Services, User Profile Service, Performance Point Services, InfoPath Forms Services, and Business Connectivity Services.

We are sure these are the features you’d have liked in SharePoint 2010, but just imagine – your most-liked features getting some bang-up upgrades in terms of functionality and usability. That is what SharePoint 2013 promises. For instance, there is an enhanced analytics service which lets users create and maintain custom reporting – imagine this feature spreading to the mobile and tablet devices. This is our speculation, by the way but is more likely to happen in the near term.

The expanded services are top class – there is a bunch of expansion, which includes Education Services, Translation Services, Work Management Service, Content Management Service, Workflow Services, and more.

Honestly, we felt a feature like SharePoint Education could be a pretty handy component for people in the education industry. And there are some great check-outs for people in the other sectors as well.

Our Verdict: If you are looking for the best of SharePoint solutions, you got to have SharePoint 2013!

SharePoint Services and SharePoint Application Development by Saviance Technologies

SharePoint services, more notably the latest SharePoint Server 2013 is great, simply because it offers comprehensive solutions to all your information maintenance needs under one roof. Well, who wouldn’t like to have a service that lets users create, translate, and maintain content in different domains in the internet and intranet space? That is what the SharePoint Server 2013 lets you do! And the best part is, you can now build your own app solution without causing any negative impact on your existing hosted model. This is made possible by the SharePoint App.  

Basically, there are three SharePoint application development models:

• SharePoint-hosted
• Self-Hosted
• Azure Web App

SharePoint-Hosted App
Here is an app exclusively which can effectively handle the inactive files in your site. Just incorporate this app in your site; it will segregate the files in different domains. Of course, the distribution will be more focussed on areas where your app resides. When a user accesses your app, he or she will be redirected to a page where the App can be used. The SharePoint-Hosted App is good, mainly because it doesn’t require any server coding.

Self-Hosted App
This app moves your files to an external server. So, users who are trying to access your app will be redirected to a page on the external server, where your app resides. You can run custom codes, but it can be done only on the external server.

One thing you’ll love about this app is that, it doesn’t need a Windows server. Plus it comes with controlled upgrading options.

Azure Web App
Just like the Self-hosted app, the Azure Web App too can be hosted in an external server. It also gives you the option to run custom code. One reason why this app is different from its counterparts is because; users who try to gain access to your app will be redirected to Azure which is a premium service. Apart from the cost, this app has more capabilities and flexibilities.

For More Info, please visit SharePoint Solutions website-sharepoint.saviance.com