Why Public Sector Organization need SharePoint Consulting

Today public sector organizations are focusing on how to reduce operational costs and streamline their workflows to achieve optimum productivity. Public sector organizations and agencies in critical sectors such as law services, taxes and finance etc. have to deal with massive amount of paperwork and paper records every day.  To secure the important data contained in these paper records is capital intensive and requires efforts like managing, tracking and disseminating. These organizations in public sector face numerous constraints to meet their requirements effectively.

SharePoint public sector solutions have given the users to organize important information, an easy access to that information, manage documents, and enable efficient collaboration, all in a familiar and Microsoft Office-integrated environment. With the digitizing of the paper records, public sector organizations and agencies can now meet the challenges and requirements they have been facing, reduce the costs and improve their productivity significantly.  

SharePoint offers ample solutions and applications but organizations sometimes are unable to make the most of its features and capabilities. For that purpose SharePoint consulting becomes indispensable. The SharePoint consultants assist their clients in leveraging their SharePoint investments and enable them to use SharePoint effectively as a tool. 

SharePoint helps Public sector organizations to save money in following ways:

• Reduces support and IT costs by getting all your enterprise solutions under a single product license.
• Reduce development costs, by using comprehensive out-of-the-box components.
• Provides a single, easy-to-use interface for end users and for IT administration and governance.
• Improves employee productivity, by implementing collaboration tools.
• Enhances the effectiveness of customer service and sales teams by providing a quick access to information.

Why do businesses require SharePoint consulting?

As we know SharePoint comes with a broad platform including a slew of features and sometimes it becomes difficult for the organization to fully optimize its vast capabilities. There is no doubt in the fact that SharePoint has a complex structure and users sometimes find it difficult to leverage it for their business processes.

Every organization has unique business requirements at different stages of SharePoint applications. There are various SharePoint service offerings like Consulting, Implementation, Applications and Solutions set which provide organizations opportunities to leverage management strategies and cost effective business tools. And for a smooth running of business, it is important that users should have a better understanding of all the various functions of SharePoint.

This is where SharePoint consulting becomes necessary. It is always recommended to hire SharePoint consulting services so that SharePoint consultants can study and understand your business requirements and find out what actually is needed for your organization and provide a best solution. The most important reason to hire SharePoint consulting firms is mainly because of their cost effectiveness. Hence with the help of SharePoint consulting services, your requirements are met and your business value and profit gets increased at very low cost.

SharePoint consulting services also provide high security for your business information. It is very difficult to protect the information from online hackers but a consultant can secure your data with various security options available. They also explain you how to secure the data and actions to be performed to protect the data and help you in choosing a safe external hosting service. Thus consultants make the work easier and reduce the unwanted expenditure of an organization.

Managing Public Sector Records with SharePoint

Public sector organizations and departments have to deal with massive paper work and records every day which contain important and crucial information. Handling and keeping the confidential information stored in these records intact and secure is the main priority and a major concern for these departments. Sometimes it is difficult to deal with enormous paper records at one time- managing, tracking, storing and disseminating them on urgent basis.

Earlier Public Sector organizations and agencies used to face many challenges like losing or misplacing of the important data in paper records, which used to hamper the productivity and faster delivery of services. But the deployment of SharePoint has made the life of Public Sector employees easier especially in the departments like justice, human services, tax and revenue where there is the maximum demand of effective records capture and management solutions.

SharePoint Public Sector solutions enable organizations in the public sector to make content management easy for all employees and compliance across all documents. This leads to better, faster, and more secure processes that can be managed through a familiar environment, integrated into business collaboration infrastructure, and improve services more effectively. Also, it reduces the cost of storing the valuable paper records and improves the productivity of the departments by giving them effective content and records management capabilities.

By leveraging SharePoint 2010 solutions, these departments can now scan, capture and index information directly to a SharePoint library, where it can be securely managed, searched and retrieved. Thousands of organizations in Public Sector are turning to SharePoint to manage paper work more effectively, lowering costs, streamlining business processes, improving customer services and reducing compliance risks.

SharePoint: An Effective Project Management Tool

If you are a software development project manager, it is important for you to address the technical aspects of managing projects. SharePoint project management gives you an ease to manage large multi team or complex projects effectively. Using SharePoint for Project Management, you'll not only understand how to apply common and practical project management concepts in SharePoint, but also learn how to build a Project Management Information System (PMIS), which can be customized to the requirements of your project. This enhances an effective communication and collaboration among team members.

The key objectives that SharePoint meets are:

• Centralize Project Information – project contacts, calendars, task lists, resource lists, documents, templates, forms and checklists.
• Facilitate Team Communication and Collaboration – including scheduling meetings, project announcements, jointly developing proposals and requirements. 
• Streamline Project Reporting – by simplifying project tracking and status reporting.

Professional SharePoint consulting and training become vital when organizations deal with complex SharePoint projects consisting of large teams in order to ensure that  the participants understand the concepts and best practices of project management methodology, and learn how to put them into practice. The SharePoint consultants and trainers have a better understanding of risks and challenges involved with your projects and provide professional project management solutions and practices for the development and optimization of business processes.

SharePoint is a great platform on which project management infrastructure can be built successfully. It provides a wide range of tools for the optimization of internal and external cooperation. These properties make SharePoint an optimal solution for the improvement of project management and make business processes simple and transparent.