SharePoint by Saviance Meeting Enterprise Demands

In the last few years Microsoft’s SharePoint has evolved to meet wider range of enterprise demands like collaborations, business process management, intranets, portals, business intelligence and content management. SharePoint promises to store all of a company’s information centrally in an organized manner.

The question is why to use or even consider the use of SharePoint for Electronic Document Management when there are hundreds of content management solutions in the market. There are many homegrown content management solutions that one can opt for. The one thing common in all of them is they create another island of data and they require another system to log into to gain access. SharePoint is different in that way; it provides the ability to bring all of the information an employee needs into one focus. The foremost reason to choose SharePoint would be its versatility of storing different types of data. SharePoint developers would agree that SharePoint is pretty much about lists since it is where the data is stored

SharePoint’s vast set of features includes enterprise content management, search, blogs, wikis, social networking and collaboration and business process management.

Benefits of the SharePoint content management system to publish content on the website are:

• Content owners can update their own content without depending on the webmaster.
• Provides consistent navigation, resulting in better experience for the visitors
• Allows for quality control. Through workflow, different users are assigned different roles to deal with ensuring accurate and up-to-date data.
• Branding is assured through consistent use of logo and brand related elements

 

Storing data in SharePoint is only half challenge; securing it such that it is not accessible without user permissions is the other half. Employees can be allowed to freely contribute content, but need to made aware of the sensitivity of the documents. Ground rules can be set involving them in the responsible task of securing the data.